NanoNear
Sales teams
Get contracts, order forms and agreements signed while the customer is still keen.
E-signature solution · with NanoSign
Every agreement signed in minutes, not days.
A deal, a new hire or a supplier is often waiting on just one thing: a signature. With NanoSign your organization sends documents for e-signature, the right people sign from any device, and you keep a signed copy you can rely on.
- Minutesis all it can take, instead of days in the post
- 0printers, scanners or couriers needed
- 1 linkis all a signer needs. No account, no app
Why e-signatures matter to your organization
Paper signatures were never the point. The point is a clear, provable agreement. E-signatures get you there faster, for less, with a better record of what happened.
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Speed
Documents go out and come back the same day. Sales close sooner, new staff start on time and suppliers are not left waiting.
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Lower cost
No printing, posting, couriers, scanning or filing cabinets. The cost of getting one document signed drops to almost nothing.
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A record you can prove
Every step is logged with the time it happened, and the signed document comes with a completion certificate showing who signed and when.
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Always know where it is
See whether each document was sent, viewed, partly signed or completed, for the whole document and for every person on it.
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Built for remote work
Customers, partners and staff sign wherever they are, on a phone, tablet or computer. Nobody has to come to the office.
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Fewer mistakes
Fields are placed for each person before sending, so the right people fill in the right places and nothing is missed.
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Control over who signs
Each signer gets their own private link, in the order you set. Void a document that went out by mistake.
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Less paper
A smaller pile of paper to store, find and eventually shred, and a smaller footprint for your business.
Paper versus NanoSign
| Step | On paper | With NanoSign |
|---|---|---|
| Sending | Print, post or email a file and hope it comes back | Upload once, place the fields and send |
| Signing | Print, sign, scan, return. Often at an angle | Open the link and sign on any device |
| Chasing | Ring round to find out who still has it | Live status for each person |
| Order | Hand the paper on and hope | Next person is asked only when the last one is done |
| Keeping | Filing cabinets and lost copies | Download the signed copy any time |
| Proof | A signature and little else | Audit trail and completion certificate |
How NanoNear gets your documents signed
Five steps from the file you already have to a signed copy in your hands.
Upload the document
A PDF, Word, Excel or text file, up to 20 MB. Contracts, NDAs, offer letters, quotes and forms all work.
Place the fields
Drag signature, initials, date, name and other fields onto the page for each person. Fourteen field types in all.
Add the people
Signers, approvers and people who only get a copy, in the order they should act. Add an expiry date if it should not stay open.
Send and track
Each person gets an email when it is their turn. Watch the status change as they view and sign, or decline with a reason.
Keep the signed copy
Download the finished document with its completion certificate and the full audit trail.
Who it helps
HR and recruitment
Offer letters, employment contracts, policy acknowledgements and onboarding forms.
Operations and procurement
Supplier agreements and internal approvals, with approvers in the signing order.
Agencies and service firms
Client agreements, statements of work and consent forms.
Property and rentals
Tenancy agreements, renewals and move-in forms, signed without a visit.
Non-profits and associations
Membership, volunteer and consent forms collected without paper.
Are electronic signatures legally binding?
In many countries, electronic signatures are accepted for most everyday business documents. Examples include the ESIGN Act and UETA in the United States, PIPEDA and provincial electronic commerce laws in Canada, the Electronic Communications Act 2000 in the United Kingdom, eIDAS in the European Union and the Electronic Transactions Ordinance 2002 in Pakistan.
Some documents can still need a handwritten signature, a witness or a special type of signature. Wills, some property deeds and some court papers are common examples. NanoSign provides standard electronic signatures with an audit trail and a completion certificate. It does not issue qualified certificates.
This is general information, not legal advice. Check with your legal adviser which of your documents can be signed electronically.
Questions about e-signatures
Do the people signing need a NanoNear account?
No. They sign from the link in their email. Only the person sending needs a NanoNear account.
What kinds of documents can we send?
PDF, Word (DOC, DOCX), Excel (XLS, XLSX) and plain text files, up to 20 MB each.
Can several people sign one document?
Yes. Add as many signers, approvers and copy recipients as you need and set the order they act in. Each person is asked only when it is their turn.
What if someone refuses to sign?
A signer can decline and give a reason. You will see that on the document straight away.
What proof do we get?
Every step is logged with its time in an audit trail, and the signed document comes with a completion certificate summarising who signed and when.
How is it priced?
NanoSign has its own plans and is billed on its own. Each document you upload counts once, however many people sign it.
Ready to stop chasing signatures?
Start sending documents for e-signature today, or talk to us about how your organization signs.
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